Event Requirements for a Successful Course Experience
To ensure a smooth and successful event, please review the information and images provided below. These examples illustrate our standard presentation setup and afternoon hands-on lab configuration.
Each component plays a critical role in the overall effectiveness of the course. Proper materials, equipment, and room setup are essential for delivering a high-quality educational experience. We kindly ask that you review the details carefully to help us create an optimal learning environment.
Course Presentation Requirements
At Twin Oaks Anesthesia, we utilize a media-rich, dual-screen presentation style to create an engaging and effective learning environment. Our setup includes two HDMI-connected projectors to simultaneously deliver the didactic curriculum and demonstrate live probe placement techniques. This allows participants to view real-time ultrasound imaging alongside precise hand positioning for optimal educational impact.
Presentation Setup Requirements:
Two large projection screens for dual-display presentation
Two small tables to accommodate projectors, laptop, and ultrasound equipment
Extension cord(s) reaching one or both tables
One rollaway bed or stretcher for live scanning demonstrations during the presentation period (10:00 AM – 12:00 PM each day)
Wireless microphone with sound system (lapel microphone preferred)
Twin Oaks Anesthesia will supply all other necessary presentation and ultrasound equipment.
Proper setup is essential to the success of the course, and we appreciate your support in meeting these requirements.
Live Hands-On Lab Requirements
Each day, participants will have the opportunity to apply the techniques learned in our didactic sessions through interactive, hands-on practice using state-of-the-art ultrasound equipment provided by our partners at Terason Ultrasound.
To ensure the success of this portion of the course, we request access to a secondary breakout room with a minimum of 1,200–1,500 square feet to comfortably accommodate multiple hands-on stations and allow for smooth rotation between groups. Participants will practice scanning techniques covered in the presentations, reinforcing their learning in a practical, supportive setting.
Hands-On Lab Setup Requirements:
5–6 rollaway beds or stretchers, one for each hands-on station (see reference photo above)
Blankets for each station to maintain the comfort and dignity of student models
Pillows for proper positioning during scanning
Hand towels (minimum of 5 per station) for probe handling and general use
2–3 chairs per station for the scanning participant(s) and instructor
One small table per station to support the ultrasound machine during scanning
We appreciate your assistance in helping us create a high-quality, learner-focused environment that enhances both confidence and clinical skill development.
Food & Beverage Considerations
Feedback from previous events has highlighted the importance of providing thoughtful and accessible food and beverage options. While individual preferences may vary, offering a quality continental breakfast along with beverages throughout the day significantly enhances the attendee experience.
To accommodate varying tastes and dietary needs, we recommend allowing participants to enjoy lunch on their own, with access to nearby restaurants or the on-site hotel dining options. This approach provides flexibility and ensures satisfaction for a diverse group of attendees.
Recommended Food & Beverage Arrangements:
Continental breakfast served in the meeting room, including a selection of fresh fruit, pastries, yogurt, granola, and similar items
Coffee, tea, and water available throughout the day
Coffee and tea service based on consumption
Pitchers of water replenished as needed
Lunch:
Options within walking distance
Or reasonably priced hotel catering packages
Breakfast items should remain available as long as permitted to allow attendees to snack during presentations and scheduled breaks (typically one per hour before lunch)
Real-time communication with hotel staff via text, phone, or hotel app is preferred for efficient coordination
These arrangements contribute to a smooth and enjoyable event experience for all participants.
Needle Placement Training Labs
As a key component of our curriculum—particularly in our nerve block courses—Twin Oaks Anesthesia places strong emphasis on developing precise needle placement skills. Using Blue Phantom non-biological training models, participants gain valuable hands-on experience in both in-plane and out-of-plane techniques under the close supervision and guidance of our expert instructors.
Lab Setup Requirements:
Two classroom-style tables to accommodate hands-on needle placement stations
Four chairs (two per table) – one for the participant and one for the instructor at each station
These sessions are designed to reinforce proper technique in a controlled environment, enhancing both confidence and accuracy in clinical application.
Special Considerations for Venue Coordination
With over six years of experience hosting educational courses at venues across the country, Twin Oaks Anesthesia has established a set of standard concessions that help streamline the planning and negotiation process. These considerations contribute to the overall success of the event while fostering a strong partnership with the host property.
Preferred Concessions:
Double hotel reward points for group bookings
Choice of Audio-Visual (AV) or Food & Beverage (F&B) concessions
Reduced parking fees, where applicable
Waiver of main event room rental fees when F&B minimum is met
One VIP welcome amenity upon arrival
Complimentary room upgrade for Twin Oaks Anesthesia owners
Complimentary high-speed internet in guest rooms and meeting spaces
Complimentary access to resort or executive floors, if available
We appreciate your consideration of these items as we work together to create a seamless and successful event experience.